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5 great tips on how to organise kids’ summer schedules

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Here’s a list of simple tips for organising kids’ summer schedules so that they have a routine that works for everyone in the family… including you. 


How to organise kids’ summer schedules

I love the summer!

But it does mean routine goes out the window.

Instead it is replaced by a frenzy of random play dates, summer camps, sports lessons and trips here there and everywhere.

Plus, there’s the mind bogglingly complicated childcare involving family, neighbours, childminders and friends.

Trying to have everyone in the right place at the right time and with the right stuff is enough to bring on a migraine.

On the flip side, it can be tough for children as well, much as they love their freedom, kids do crave some structure.

So here’s some quick and simple ideas for organising kids’ summer schedules, so that everyone knows what they’re up to and when they need to be where!

Thus enabling everyone to be a little more relaxed and enjoy the heady weeks of summer.


Totally useful kids’ summer schedule ideas

1. Create a big wall calendar

The trick is to make the wall calendar so it’s big enough for everyone to see. and use.  

Assign a felt tip colour to each member of the family.

Scribble every activity in and mark coloured circles for everyone who needs to be there.


2. Use a family calendar app

This is actually my number one top tip for getting through the summer holidays! 

If you don’t have one already, set up a family calendar app which all adults and older children can access.

I’ve been happily using the FREE Cozi app for years.

There is a paid for upgrade, but the app works perfectly well for us as a family on the free version. 

Cozi is a family calendar app that covers off so much of the daily, weekly and monthly family organisation. 

It is perfect for helping you keep your sanity, especially if you’re juggling work around parenting, during the long school holidays. 

Cozi – which is a iOS and Android app, as well as usable on desktop – helps you to coordinate and share information on everyone’s schedule within the family. 

Plus it is the ultimate family planner – don’t muddle that up with family planning 😉 

With Cozi you can:

  • Create schedules
  • Diarise activities, date nights, playdates, regular clubs 
  • Manage your grocery list
  • Keep track of birthdays and other events
  • Create and manage all sorts of other shopping lists
  • Meal plan – the meal planning tool works neatly with the grocery list tool
  • Make to do lists for yourself and (most importantly) for other family members – we even use it with our extended family – grandparents do not get away chore free in our fam!! 

Try the Cozi Family Organiser today. It’s FREE!


3. Create a folder for all summer paperwork

I organise our paperwork in a whole load of different folders.

But for the summer I think one small, easily accessible folder, indexed & divided by activity is much easier. 

The last thing you want to be doing is rooting around for all the essential details as you try and get kids dressed, packed lunches made and everyone out of the house.

Get every bit of possibly relevant paperwork into the summer activity folder  as soon as it comes in.

It’s also a good idea to create an email folder for all relevant emails for activities and summer holiday plans as well.


4. Schedule the back to school stuff early

My daughter starts a new school in September so we have shed loads of uniform to buy and open days and whatnot to go to. I confess I’m feeling more than a little anxious.

The last thing I need the week before she goes back is to be fighting every other London parent for regulation shoes & trainers and the rest that might vaguely fit.

Scheduling time into the diary to get the back to school or start of school checklist done early means you you don’t spend the whole summer holiday worrying about it.


5. Bulk cook picnic and lunch food

Nothing much changes with dinner prep in our house over the summer holidays. 

But lunch can be a real pain in the butt if I’m not careful. 


Because during term time I don’t have to cater for anyone else other than myself. 

But come the school summer holidays, I have to think about lunch for at least two of us. 

One way to ease the pain is to bulk cook in advance and stick it all in the freezer. 

This way you just have to pull out a little something you made earlier, rather than having to cook from scratch twice a day. 


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Kids activities, school holidays, how to plan summer with kids, organise kids' summer schedules



Tuesday 28th of April 2020

I have heard Cozi is really helpful for keeping the whole family organized. So curious about how our summers will turn out with all that is going on but I do want to be prepared.


Monday 23rd of June 2014

I am a sucker for schedules. Great ideas!

Carrie Groneman

Wednesday 11th of June 2014

Oh GREAT tips and ideas here for summer fun and great times. Using the digital calendar is terrific. Thanks for linking up at Wonderful Wed Blog Hop. Carrie, A Mother's Shadow

Alice Emma Thompson

Wednesday 11th of June 2014

Thanks so much for being such a great host Carrie

Aubrey Hunt

Tuesday 10th of June 2014

Haha, I guess this is a case of "great minds think alike" because I wrote about staying on top of your summer schedule this week, too! So funny. I used a paper calendar this year, but I love your tip of using a digital calendar. That would be very helpful as my kids get older and could access shared calendars.

Aubrey Hunt

Tuesday 10th of June 2014

Oops... forgot to say, I'm stopping by from Project Inspire{d}, by the way. :)


Monday 9th of June 2014

Great ideas, thank you!