free printable kids’ Birthday party planning checklist

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FREE KIDS BIRTHDAY PARTY CHECKLIST

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Do you need a checklist to help you plan your child’s birthday party? Grab my free PDF printable kids’ party checklist so you can plan the perfect party.

Then breathe a sigh of relief as you rest assured that planning your child’s birthday party will now be just that little bit easier. 

The thing about hosting a truly wonderful kids party is that it takes a LOT of organisation.

It’s like the analogy of watching a duck gliding seemingly effortlessly across a pond, whilst underneath its little webbed feet are paddling like crazy. 

So, whilst there are no two ways about it, hosting a kids’ birthday party is HARD. WORK.

There are some things you can do to make your child’s next birthday party just that little bit easier to organise and host. 

One thing you can do is use a party checklist to make sure you cover off every element in the planning stage so that you don’t come unstuck on the day. 

Not got one to hand?

Worry not, simply scroll to the end of this post and grab my free printable kids party planning checklist. 

I’ve put my years of experience hosting kids’ parties to good use and listed out all the different elements that you could conceivably need to cover in the planning and hosting of your next kids’ party. 

You don’t have to cover every element for every party. But you’ll be able to choose the things you do and the things you decide not to do, rather than being mid-party and realising that you’ve forgotten something. 

NB: I’ve also created my own 20 Page Kids’ Birthday Party Planner, which I’ve packaged up as a PDF you can download and print, or upload to your favourite Note Taking App.

The Kids’ Birthday Party Planning Checklist

Here’s a rundown of everything included in the printable checklist.

PRE-PARTY

  • Confirm budget
  • Source and confirm party venue or party location
  • Set the date and time of party
  • Decide on party theme 
  • Draw up the guest list
  • Send out save the date message/invitation
  • Book party entertainer 
  • Book party equipment
  • Chase up RSVPs
  • Confirm the final number of guests
  • Order birthday cake
  • Source and buy party decorations
  • Plan games and party activities 
  • Source and buy supplies for party games and prizes 
  • Create a mini checklist of all supplies ordered
  • Plan party food menu 
  • Create a party food shopping list
  • Buy non-perishable food
  • Buy perishable food
  • Buy drinks for adults 
  • Buy party favours/party bags and contents
  • Buy candles for birthday cake
  • Check/buy serving dishes for food
  • Buy napkins/party plates and cups/food boxes 
  • Create a party music playlist 
  • Decide/buy party outfit for the birthday child 

PARTY DAY

  • Collect cake
  • Prepare food
  • Blow up balloons
  • Decorate venue
  • Lay out party food 
  • Set up gift station 
  • Stuff party bags/wrap party favours
  • Remember to take pictures
  • Cut the cake / sing Happy Birthday 
  • Hand out party bags/favours

AFTER THE PARTY

  • Watch your child open birthday gifts 
  • Make note of gifts received 
  • Write and send personalised thank you notes 
  • Enjoy looking back at pictures from the party 

GRAB YOUR CHECKLIST

Want to take your planning to the next level?

After hosting many a kids’ party I created my own Kids’ Birthday Party Planner, specifically for planning parties for kids. It’s the planner I wish I’d had right from the start.

It covers every aspect of planning, so that come the day of the party, you will be on top of everything, enjoy hosting and give your child a party to remember.

You can print it out or upload it to your favourite Note Taking App.

Click here to to get the Kids’ Birthday Party Planner

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MORE TIPS AND USEFUL ADVICE FOR KIDS’ PARTY PLANNING

I hope that this post and the free printable kids’ party checklist go someway to helping ease the pain of planning your next kids’ birthday party.

I’ve got a whole bunch of kids party posts to help you with planning your next kids party. So grab your free printable and then head on over to read up on all the great ways you can save time, brain-bandwidth and money when planning your next party

I think a great post to start with is my kids party planning tips post, where I go into great detail on every single aspect of planning a party, in the hope that it means that you have to use brain bandwidth the next you find yourself planning one.

And take a look at my big list of children’s party games, which is one of the most enduring top posts on Mums Make Lists. Plus I’ve got a post on the best indoor and outdoor kids party games and one on super easy kids party games.

I’ve also put together a list of 99 kids party themes, which will hopefully help you narrow down a shortlist of themes to use.

I’d love to know if you have any great party planning tips based on your own experience, so do leave a comment below if you do.

One Comment

  1. Try and fix the time of the party to in between mealtimes, so you don’t have to do anything other than offer snacks, that’s my top tip. Great checklist by the way!

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